Issue of April 7, 2019
Mt. Province

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6 MP towns fail to pass reports of disaster-related donations
by Jane B. Cadalig

Several towns in Mountain Province have failed to submit to concerned agencies reports on disaster-related items that were donated to them in the last quarter of 2018.

This was gleaned from the yearly audit report of the Commission on Audit on local government units for 2018.

Six municipalities in the province incurred the same lapse: failure to submit to the Office of the Civil Defense, copy furnished COA auditors on reports on the disaster-related relief goods and other items that the LGUs received in the last quarter of 2018 and an inventory of how these were distributed or used.

The COA said the LGUs’ failure to submit their reports to the OCD is a violation of COA Circular 2014-2002, which requires donee-agencies, such as LGUs, to prepare monthly reports on the receipt and distribution or usage of in-kind donations. The circular provides that the reports shall be submitted to the OCD every month until the items are fully consumed.

The towns that failed to submit the reports are Barlig, Bauko, Natonin, Paracelis, and Sabangan.

Barlig and Natonin have failed to submit the required reports as far back as the last quarter of 2016.

Bauko and Sabangan, according to the COA report, were not aware that they have to prepare and submit such reports.

In the case of Sagada, the COA found that the LGU had no registry of donated relief goods and inventory list of all donated items for disaster risk reduction and management, which is also mandated by Circular 2014-2002. The registry and inventory list must be prepared and maintained by Property and Supply offices of the LGUs.

COA reports for Besao and Bontoc could not be accessed as of press time to ascertain whether or not they incurred the same lapse. The other towns did not receive disaster-related relief donations in the last quarter of 2018. 

Based on the COA report, the DRRM-related items donated to the six LGUs were similar – rice, laminated sacks or tarpaulins, wheel barrows, digging bars, collapsible tents, food packs, and hygiene kits, among other things.

State auditors recommended for the LGUs to prepare and submit the reports to the OCD and furnish a copy to the COA.

“The preparation of reports promotes transparency and accountability in the management of disaster relief/donation for donors, stakeholders, and the public and provides ready reference for monitoring of the remaining donated items and location of the items still in stock,” the COA stated in their reports on each LGU that failed to submit the requirement.

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